Who We Are
Founded in 1997 as a private, nonprofit place-management organization, the DowntownDC Business Improvement District (BID) is a catalyst, facilitator, and thought leader in diversifying the economy, promoting public-private partnerships, and enhancing the downtown experience for all. We oversee a 140-block area of approximately 530 properties and numerous parks and public spaces, from Massachusetts Avenue NW on the north, including the Walter E. Washington Convention Center at Mount Vernon Square, to Constitution Avenue NW on the south, and from Louisiana Avenue NW on the east to 16th Street/Black Lives Matter Plaza NW on the west.
Since February 2019, the BID has proudly operated the Downtown Day Services Center (DDSC). The purpose of DDSC is to measurably reduce the number of homeless individuals on the street. DDSC provides daytime support and services for individual adults, aged 24 years and older, experiencing homelessness to promote self-sufficiency, wellness, recovery and employment, with the end-goal being permanent housing and stability.
Position Summary
The Facilities Assistant will cooperate and work closely with the Downtown Day Services Center team and the Director of Homeless Services. The Facilities Assistant will support the Operations Manager in ensuring a welcoming, safe, and clean environment for all consumers. This includes assisting with daily operations, performing routine maintenance, and addressing any facility-related issues promptly to maintain optimal conditions.
The role includes but is not limited to: researching and preparing different statistical reports, coordinating projects across departments, and ensuring responsiveness to key partners, in addition to supporting all facility activities, including maintaining the cleanliness of the Center during work hours.
Key Responsibilities
- Assist the Director of Homeless Services in all aspects of program implementation as needed.
- Maintain physical space, ensuring a safe, clean, and functional environment.
- Coordinate all facility activities, work direction, and support systems.
- Maintain and update administrative policies and processes.
- Set up and organize department’s central files, information, filing, and messages.
- Assist facility staff in locating parts, supplies, and materials.
- Prepare internal documents for events supported by the facility organization.
- Provide administrative support to the DDSC team.
- Perform a variety of administrative tasks associated with front desk operations, special projects, process of correspondence and special documents; ensure the accuracy and completeness of such documents.
- Manage, train, and coordinate volunteers with a range of responsibilities associated with the preparation and conduction of volunteer opportunities, volunteer registrations, and volunteer scheduling assignments.
- Acquire proficiency in using the Homeless Management Information System (HMIS) to register clients upon their arrival at the Center.
- Develop and maintain volunteer outreach and engagement.
Requirements
- Experience with data entry, expansive reporting, filing, answering phones, scheduling, and communications.
- At least 5 years of related experience working in human services working with one or more of the following: individuals experiencing homelessness, mental health related issues, substance abuse, domestic violence, HIV/AIDS related issues, and with those living in poverty preferred.
- Minimum of 3 years experience in non-profit or/and government organizations.
- Extensive use of computerized maintenance management systems.
- Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers.
- Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
- Demonstrated customer service excellence.
- Excellent organizational skills and attention to detail.
- Work independently without regular direct supervision.
- Demonstrated ability to gather and distill information, conduct research, collect data, and monitor information changes.
- Strong analytical and problem-solving skills.
- Good judgment and decision-making ability.
- Ability to perform well in a fast-paced environment.
Compensation
The salary range for this position is $42,000 – $44,000 annually, and compensation is commensurate with experience and/or education.
How to Apply
To apply for this position, please click HERE, where you will be prompted to upload your resume and cover letter detailing your relevant experience.
Submissions without requested items may not receive full consideration. References will be requested from candidates who receive further consideration. Due to the volume of applications, we receive, we are unable to respond to queries about application status and will only reach out to candidates we pursue further. Employment offers are conditional upon a successful criminal background check and screening for illegal substances.
Affirmative Action/Equal Employment Opportunity
As an Affirmative Action/Equal Opportunity Employer, the DowntownDC BID is committed to excellence through diversity. The DowntownDC BID recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law. Please note that all new DowntownDC BID employees must have permission to work in the U.S.; therefore, employment eligibility verification is required.